---
title: "3. Set-up Lightspeed Retail"
description: "In this article we will explain what you need to set up in Lightspeed Retail for the successful operation of the invoicing module"
url: https://support.mdware.org/en/articles/1000390-3-set-up-lightspeed-retail
collection: "Installation & configuration"
updated: 2026-08-26
language: en
alternates: [nl]
---

# 3. Set-up Lightspeed Retail

In this article we will explain what you need to set up in Lightspeed Retail for the successful operation of the invoicing module

# Company Details

Your company data and tax rules must be set up correctly to enable correct invoices. Follow these steps to check this.

1.  Log in to your Lightspeed Retail account at [https://cloud.merchantos.com](https://cloud.merchantos.com)
    
2.  Go to "Settings"> "Locations"
    
3.  Choose the location from which you want to make invoices and click "edit".
    
4.  Check the following fields for correct data:
    

-   Name (This must include company name, eg Company BVBA)
    
-   VAT number
    
-   KvK number (for Dutch companies only)
    
-   Phone
    
-   Address
    
-   Place
    
-   Zip or Postal Code
    
-   Country
    
-    E-mail address
    

  5. Save this information.

# VAT Rates

1.  Go to "Settings"> "Sales Taxes"
    
2.  Check to see if the VAT categories are linked to the right rates. If something is wrong, you can always ask  Lightspeed for help.
    

# MDware Cockpit button

**If you already have the Cockpit button configured you can skip this as it serves for all our integrations.**

In order to generate an invoice automatically during a sale, we will create a button in our sales interface. Follow the steps below to do this:

1.  Go to "_Settings_". Then click on "_Custom Menus_" under the "_Advanced Configuration_" tab.
    
2.  Click on the "_Register: Sale Tab_" menu item.
    
3.  Under the heading "_Add new button_", enter the title of your new button. In the Title field you can enter "**MDware (Invoicing/Loyalty)**".
    
4.  Select "Open Webpage" in the "Type" drop down menu.
    
5.  Select the color "Blue". 
    
6.  We've created our first button after clicking the "+ Add button to menu" button.
    
7.  We're not done yet, we need to adjust the button. At the bottom of the "Buttons" tab, you will see the new button appears in yellow. Click the pencil icon on the left to adjust the button.
    
8.  Copy the Cockpit button link found under your _Invoice Settings_ in the MDware Settings-page and paste it in the url-field.
    

![](https://staticfiles.gleap.io/helpcenter/685884581acbb1e7d98551b3/20250623212037_4097.png)

9\. Do **not** select the option "_Open in new tab_".  
​

# Button for creating a credit note during a sale

1.  Go to "Settings". Then click on "Custom Menus" under the "Advanced Configuration" tab.
    
2.  Click on the "Register: Refund Tab" link
    
3.  Under the heading "Add new button", enter the title of your new button. In the Title field you can enter "MDware (Credit note)".
    
4.  Select "Open Webpage" in the "Type" drop down menu.
    
5.  Select the color "Blue".
    
6.  We've created our second button after clicking the "+ Add button to menu" button.
    
7.  We're not done yet, we need to adjust the button. At the bottom of the "Buttons" tab, you will see the new button appears in yellow. Click the pencil icon on the left to adjust the button.
    
8.  Add the Cockpit link found under your invoice settings
    

![](https://staticfiles.gleap.io/helpcenter/685884581acbb1e7d98551b3/20250623212037_1615.png)

9\. Do **not** select the option "_Open in new tab_".

Your Lightspeed Retail account is now configured correctly.  Now you are able to connect Lightspeed Retail to MDware.

[4\. Last important Settings](https://support.mdware.org/en/articles/1001034-4-last-important-settings.md)